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Welkom Academy of Excellence

1. Admission Policy

Welkom Academy of Excellence is a private independent combined school, dedicated to delivering accessible, high quality education using CAPS as our main learning tool. Welkom Academy of Excellence offers a uniquely individualised educational opportunity for learners by focusing on each learner’s needs in the classroom. At Welkom Academy of Excellence, we know that excellent education is as much about character development as academic achievement. To that end, Welkom Academy of Excellence emphasises the core values of Confidence, Responsibility, Compassion, Greatness and Perseverance in the classroom, learning centres, during sport and extra-curricular activities participation, on the playground, and in the community. Every day, learners repeat Welkom Academy of Excellence’s Ethos, a daily promise that summarises these core values and always reminds them that they are always Welkom Academy of Excellence learners. Welkom Academy of Excellence teachers and tutors discuss these core values with learners throughout the school day and work with families to implement them at home. Our core values are essential to setting our learners on a path of learning and personal success at Welkom Academy of Excellence and beyond.

2. Admission and Enrolment

  1. This admission policy as adapted by the school from time to time, has been written in accordance with section 29 of the South African Schools Act 84 of 1996 and the National Education Policy Act No. 27 of 1996.
  2. The admission and enrolment of learners is at the discretion of the principal and/or management who may refuse a learner’s admission to the school without given reasons, or may grant temporary or provisional enrolment to the school, subject to such further terms and conditions which the principal and/or management may impose. The principal and/or management may, at his/her discretion, cancel enrolment in accordance with the school’s Code of Conduct and instalment agreement.
  3. For the sake of the clarity, the Admission Policy, together with the Parent Enrolment Agreement, regulates the enrolment and admission of the learner to the school, the relationship between the school, the learner, yourself and/or the payer, once the learner is admitted and enrolled with Welkom Academy of Excellence.
  4. You will only receive the Instalment Agreement if the learner’s application has been accepted. The school therefore agrees to enrol the learner, for the duration of their school education, subject to the terms and conditions of the Parent Enrolment Agreement and subject to your agreement hereto.
  5. The learner is only considered to be formally enrolled at the school when the Application Fee; the non-refundable fee payable by the parent/s upon online application to the school, as set out in the Schedule of Fees and relates to certain administrative costs involved in applying for a position for a learner at the school, has been paid, this Agreement has been signed and the Enrolment Fee has been paid.
  6. You acknowledge that it is a privilege for the learner to attend an independent school such as Welkom Academy of Excellence, and not a right.
  7. As such, you agree that you and/or the payee, the person or entity who undertakes to be responsible for the learner’s school fees, as the case may be, are responsible for the full payment of all fees as set out above and in the Fees Structure, which sets out all fees payable.
  8. In light of the above, you agree and acknowledge that failure to pay fees, will result in termination of your agreement with the school and the learner’s enrolment at the school.

3. Admission Process

  1. The School’s centralised enrolment team at Welkom Academy of Excellence school support, are responsible for the administration of the admission of learners at Welkom Academy of Excellence.
  2. A non-refundable Application fee is charged for administration and must be paid at the time of application.
  3. The Application form requires the parents to furnish the school with the following:
  4. Completed Welkom Academy of Excellence form for enrolment, available online or from our school’s office.
  5. An unabridged birth certificate for the Learner for whom application for admission to Welkom Academy of Excellence is being applied for or an abridged birth certificate as well as a copy of the receipt for your unabridged birth certificate – if you are still waiting for one).
  6. A vaccination/immunization certificate, with all the pages and the learner’s name clearly visible, for the Learner for whom application for admission to Welkom Academy of Excellence is being applied for.
  7. The latest report card for the Learner.
  8. Proof of residence for the parent/guardian/payee. (Person responsible for payment of fees).
  9. A certified copy of the parent/guardian/payee’s identity document.
  10. A signed copy of the parent enrolment contract including the parent/guardian/payee’s initials on every page of the contract as well as learner, parent/guardian and payee details. This is provided to you during the enrolment process.
  11. Proof of payment of application fee (using the following reference: SURNAME, LEARNER INITIALS AND GRADE APPLYING FOR).
  12. The application will be processed and you will be informed within 3 business days of the outcome of your application. Hereafter, the enrolment fee is payable within a period of 1 month. During this period the parent/guardian/payee will also receive the registration form to be signed and submitted to the school’s office or emailed to info@welkomacademy.co.za
  13. The parent/guardian/payee will be required to supply the school with full personal details of both parents/or guardians to Welkom Academy of Excellence.

 

Copies regarding the learner:

  1. 1 x ID Photo
  2. Unabridged Birth Certificate, ID Document/Study Permit
  3. Clinic card/Immunization card
  4. Latest School Report (if currently attending another school)
  5. Transfer letter from previous school
  6. Copies of the parents’/Guardian/s ID document/s
  7. Newest latest pay slip
  8. 3 months bank statement of payee

The above documentation can either be attached to the application form or emailed to info@welkomacademy.co.za (Using the following reference: SURNAME, LEARNER INITIALS AND GRADE APPLYING FOR).

4. Admission of Non-citizens

Non-citizens will be admitted to the school if the parents are in the possession of a temporary or permanent residence permit and the learner must have a study permit. A certified copy of the original permit must be submitted with the application.

5. Enrolment

Once a learner is enrolled at Welkom Academy of Excellence, they will:

  1. Adhere to Welkom Academy of Excellence values.
  2. Be taught in language of instruction, English Home Language and Afrikaans First Additional Language.
  3. Adhere to the Code of Conduct for the learners and the Dress Code.
  4. Always respect the school leaders and staff.
  5. Refrain from bringing any illegal substances and dangerous or illegal weapons into the school grounds.

6. Parent’s/ Guardian’s/Payee’s Obligations

In order to fulfil our obligations, we need your co-operation. Without detracting from any specific obligations contained in the Parent Enrolment agreement, you are required to:

  1. Encourage the learner in his/her studies and give appropriate support at home.
  2. Keep the school informed of matters which affect the learner.
  3. Maintain a courteous and constructive relationship with school staff.
  4. Attend meetings and keep in touch with the school where the learner’s interests require you to do so.

Placement will only become final when all of the above has been processed, signed by the enrolment department and electronic notice is given to the applications via email.

1. Statement of Intent

At Welkom Academy of Excellence, we endeavor to promote positive behavior and interaction amongst all our Learners and staff. In this vein, the school practices a system of positive reinforcement to encourage all our creative and talented Learners to realize their full potential within a healthy, balanced, and safe environment. Our Language of learning is English. The following are inclusive to this statement of intent:

  1. As with any organization, it is necessary to have a set of rules and regulations in order that all are able to co-operate and interact beneficially.
  2. The Code of Conduct and School Rules apply to all school-related and school-sponsored activities including sport, cultural and recreational activities; also tours, trips, dances, functions, meetings and on transport to or from school, or to or from school activities.
  3. They also apply in public, off the school premises and/or outside of school hours, if the learner can be identified as a member of the school.
  4. Throughout the code, the concept of the term “behavior” includes behavior or action in physical, written or verbal form, through signs or gestures, as well as cyber-behavior, with all expectations and prohibitions applying equally in cyberspace. (Social Media and online platforms).
  5. We need to at all times take into account the fundamental principles with regards to:
  • Community Building
  • Openness
  • Accountability
  • Respect, Diversity and Camaraderie
  • Excellence
  • Service
  • Respect

2. Purpose

  1. The Code of Conduct governs the conduct of all Learners and the relationship between the school and its Learners.
  2. A commitment to excellence in all areas of endeavor forms the basis of the Code of Conduct.
  3. In line with the philosophy of “A Commitment to Excellence”, mutual respect between Welkom Academy of Excellence and its Learners and a mature dignified interaction is always expected.
  4. Individuality and self-initiative are encouraged within the parameters set out below, always having regard, respect for the interest of fellow Learners, and Welkom Academy of Excellence as a whole.
  5. Section 8(4) of the SA Schools Act provides that the Code of Conduct of that School bind all learners attending a School. All learners attending the School are expected to sign a statement of commitment to the Code of Conduct.
  6. The Code of Conduct is subject to the Constitution of the Republic of South Africa, 1996, the South African Schools Act, 1996 and provincial legislation. It reflects the constitutional democracy, human rights and transparent communication that underpin South African society.
  7. A learner:
    • Is to be treated as an individual with respect and fairness in all situations.
    • Is to learn in and be part of an environment free from discrimination and harassment.
    • Is to pursue his or her educational goals in a friendly atmosphere and a supportive and stimulating environment
    • Is to be treated in accordance with the current policies and procedures of the school.
    • Has access to complaints and appeals procedures.
  8. Learners take responsibility to:
    • Not infringe on the rights of any learner or other member of the school community;
    • To act in an appropriate way in public so as to add prestige to the good reputation of Welkom Academy of Excellence;
    • To treat all members of the school community and visitors, with respect – always greet first;
    • To be punctual and consistent in attendance;
    • To uphold Welkom Academy of Excellences Academic Standard;
    • To submit homework, assessment tasks and assignment by the due dates or request approval to extend the due date (at the discretion of the Educator), and take responsibility to catch up work in general, which includes homework and any other form of academic assignments after absence from school;
    • To cooperate with educators and display good behavior in the teaching environment;
    • To care for and return, renew library books and text books on loan by the due date;
    • Not to engage in deception or dishonesty, whether in written work or in other aspect of school life. lying, cheating, stealing, copying or dishonest in any form are not permitted;
    • Keep the grounds and venues tidy and free from litter.

3. Dress and Appearance Guideline (Dress Code)

Our School Colors are Navy Blue, Green and White
● The Blue represents trust, professionalism and reliability.
● The Green represents growth, harmony and balance.
● The White represents commitment to high standards, transparency and a clean, safe learning environment.

  1. The wearing of masks (when presenting flu symptoms) is compulsory
  2. Learners are required to appear neat, tidy, and clean at all times and must be dressed in the correct school uniform at all times.
  3. In winter months, blankets may not be wrapped around the body when standing or moving from one place to another.
  4. Plain Black School shoes to be worn by both boys and girls.
  5. Boys wear only black belts with their pants if required.
  6. Undersize or oversize uniforms may not be worn.
  7. No make-up may be worn whatsoever.
  8. Nails must be kept short; they may not extend over your fingertips.
  9. Gel Nails or overlays are not permitted.
  10. No nail polish allowed on nails or toenails
  11. Blazers are compulsory during School Events and Special Assemblies.
  12. Tracksuit tops may not be worn in place of Jerseys or Blazers.
  13. No hoodies may be worn as an addition to the uniform (especially tracksuits) during winter.
  14. No Beanies are to be worn.
  15. School Civvies day is optional and should be viewed as a privilege.
    ● There will be two different types of civvies days:
    ● One with the intent to raise money for a specific cause
    ● One to be included in the weekly dress code when required

4. Hair

  1. Boys should not have patterns shaved into hair – hair must be short, tidy, clean and must be of a natural color at all times.
  2. No inappropriate hairstyles are permitted.
  3. Braiding/weaving of hair is only allowed for girls:
    ● No coloured baubles/beads are allowed – No hair Jewellery is allowed.
    ● Weaves should match the natural hair color.
    ● If it extends beyond your shoulder length, It needs to be neatly tied up neatly.
    ● Only Navy Blue, green or white hair accessories such as headbands, elastics etc. may be worn.

5. Jewellery

  1. Studs or sleepers may be worn only in the lower portion of the ear lobe. One per ear. An appropriate neck chain, wristband and/or watch are permitted.
  2. Tattoos may not be visible at any stage during school or school-based activities.

6. Classroom Conduct

The school expects concentration on, and a commitment to, academic excellence. To achieve this end –

  1. No disruption of classroom routine will be tolerated.
  2. The ambience of the classroom must be one of warmth and mutual respect.
  3. Homework must always be timeously done, and thorough preparation must be carried out for all work, particularly before tests and examinations.
  4. Teachers and visitors should always be courteously greeted in both classrooms and corridors.
  5. Learners must be punctual for all classes and school activities.
  6. Learners may not change any computer setups whatsoever. For example: no screen savers, autoexec, config, prompts, names, backgrounds, hardware or software settings may be changed. Learners are not allowed to load software of any kind without written permission from the Computer Teachers nor may they delete any files, change passwords/names or hack any of the computer systems or fellow Learners’ files.
  7. No inappropriate files/software will be tolerated. Learners may not access, display, store or print socially unacceptable files or pictures, or have them in their possession on school premises. The school reserves the right to monitor material accessed by Learners.

7. General Code of Good behaviour is Expected from all Pupils

  1. Learners are expected to take pride in their school. Littering will not be tolerated. Cloakrooms and Classrooms are to be kept clean at all times.
  2. No pupil may, through behavior or attitude, disrupt the learning process of other Learners.
  3. Learners are expected to have respect for their teachers and fellow Learners and to treat others with respect. Disrespectful behavior or impertinence is totally unacceptable.
  4. Punctuality is essential. Latecomers must report to the secretary at Reception. Parents are expected to co-operate in this regard and to provide a note explaining late arrival. Habitual late arrival may lead to a warning.
  5. While Learners are encouraged to think independently and to question, insolent or insulting behavior with regard to teachers or fellow Learners is unacceptable.
  6. Learners are expected to move in a quiet and orderly fashion in the passageways. Moving along the left of passageways will ensure ease of movement to various venues.
  7. No rough play or unruliness is allowed.
  8. As Learners are always regarded by the public as being representatives of Welkom Academy of Excellence, misbehavior or discourtesy will not be tolerated and could result in disciplinary action.
  9. Learners will not be permitted to leave the school for dental or medical appointments unless they are of an urgent nature and a letter is received from the pupil’s parent/guardian. Learners who fall ill during school hours must report to the school secretary at Reception before going to the sick room or leaving the school.

8. Transgression which could result in the pupil being required to leave the school

8.1. Substance Abuse

  1. Any pupil found to be in possession or under the influence of drugs or alcohol or participating, passively or actively, in activities relating to drugs or alcohol may require leaving school with immediate effect. This applies while on the school grounds or during any activity or outing.
  2. The use of banned steroids as defined by the SAIDFS is forbidden. Use of the same will lead to disciplinary measures and banishment from sporting activities.

8.2. Smoking

Smoking (Including vaping) is strictly forbidden. Learners who are found to be smoking or vaping on school premises or in school uniform outside the school grounds, or on any school outing or in any other situation where they may be identifiable as Welkom Academy of Excellence Learners may be required to leave the school with immediate effect. Any pupil found in the company of a group of Learners who are smoking will be treated as a smoker.

8.3. Theft

  1. Theft is forbidden. Any pupil found stealing may be required to leave the school with immediate effect. Criminal charges may be laid. Welkom Academy of Excellence reserves the right at its discretion and where an incident of theft is reasonably suspected, to open and inspect suitcases and bags.
  2. Removal of any software or hardware from the school computers will be treated as theft.
  3. The removal of any material from classrooms, libraries or the computer Centre, without official authorization, is regarded as theft.

8.4. Victimisation

Victimization, including but not limited to bullying, fighting, intimidation, sexual harassment and any display of racism or religious intolerance will be severely dealt with. Depending on the severity of the transgression, the pupil may be required to leave the school.

8.5. Vandalism

Vandalism will not be tolerated, and the pupil may be required to leave the school. Any damage or defacing(including writing and scratching on tables) of property belonging to the school and/or other persons will be regarded as a serious offence. The school reserves the right to claim compensation due to loss or damage to school property from the transgressor and/or their parents or guardians. Any damage or loss caused to the school and/or the transgressor and/or his parent / guardian may recompense another person.

8.6. Unauthorised Absence

Unauthorized absence from school or lessons constitutes a form of misconduct. If recurring, the pupil may be required to leave the school.

9. DISCIPLINE

  1. Welkom Academy of Excellence does not support corporal punishment in any form. The transgression of acceptable social conduct will not be tolerated at Welkom Academy of Excellence. Learners who infringe the code of reasonable behavior or are guilty of misconduct will be given letters of warning or hearings, according to but not limited to the table following. In instances of serious misconduct, a pupil will be required to leave the school. In allocating demerits, past history of the pupil, his/her degree of involvement in the commission of the offence and various other factors will be considered. The pupil will be required to immediately leave the school in instances where the pupil is guilty of an offence in terms of which 3 (three) cards are awarded, or where the pupil has accumulated 3 (three) current demerits. The Principal may at her discretion expunge current demerits at the conclusion of an academic year. This table is to be read in conjunction with the provisions of this Code of Conduct.
  2. Only the Principal or his/her appointed agent, shall be entitled to impose actions.
  3. The Principal or her appointed agent shall in her sole discretion be entitled to call for and convene a Disciplinary Committee in circumstances where she deems it necessary.
  4. This Disciplinary Committee shall consist of three members being the Principal, or her appointed agent, and one Senior Staff Member nominated by the Principal or her appointed agent.
  5. No legal representative is permitted but the pupil may nominate a teacher or pupil of the School as a representative/intermediary. The parents or guardians of the pupil may attend the proceedings as observers only.
  6. A pupil must:
    • Receive written notification of the date, time and venue of any disciplinary hearing.
    • Be informed of the alleged infringements of the Code of Conduct in writing.
    • Receive such particulars of the alleged infringements of the Code of Conduct as he/she may reasonably be entitled to, if so requested.
    • Be given the opportunity to be heard, to present his /her side of the matter, and to present relevant facts.
    • Be heard by an impartial person(s);
    • Be treated with dignity during the process.
    • Be informed of the decision of the Disciplinary Committee on whether he/she is guilty of misconduct and the penalty to be imposed.
  7. The Chairperson shall cause a record of the proceedings of the hearing to be kept.
  8. A pupil may appeal the decision of the Disciplinary Committee in writing within 5 (five) days of the finding of the Disciplinary Committee.
  9. Welkom Academy of Excellence retains the right to act in applicable situations according to the Regulations Relating to Safety Measures at Independent Schools as published in the Government Gazette No: 26663 on 20 August 2004.
    These regulations deal with inter alia, violence, drugs and trespassing on Independent Schools premises.
  10. Welkom Academy of Excellence reserves the right to revise the Code of Conduct from time to time.  Signatories will be advised of any such changes which will come into effect 3 (three) weeks after notification.  Copies of the revised Code of Conduct will be available on request from the School.

 

LEARNER CODE OF CONDUCT – LIST OF TRANSGRESSIONS (|This is not an exhaustive list)

Every matter shall be dealt with on its own merits and the offences and sanctions below are guidelines that may/may not be followed by the school.

Type of learner misconduct/ transgression Recommended sanction
First transgression 2nd/repeat transgression Subsequent transgression
VERY SERIOUS MISCONDUCT
1.     Misconduct relating to violence, discrimination and harassment

1.1.   Violent, abusive, intimidating, or threatening behaviour, verbal or physical, and/or

1.2.   fighting, assault, threatened or actual, and/or

1.3.   victimisation, bullying or initiation of any sort, including cyber bullying or intimidation, regardless of the electronic platform used and/or

1.4.   transferring, selling, or distributing, using or being in possession of a dangerous object, including, but not restricted to, weapons, including guns, ammunition, knives, clubs or screwdrivers, fireworks, explosives or any object that may be considered as being potentially dangerous at school or at school events, and/or

1.5.   inciting, advising, or rewarding others to perform

violent, offensive, or threatening acts and/or

1.6.   any gang-related activity that may threaten the safety or welfare of others at school, at school events or in relation to school, and/or

1.7.   harassment, sexual, racial, religious, or other grounds, and/or

1.8.   discrimination against another, sexual, racial, religious, or other grounds, and/or

1.9.   Behaviour that may pose a danger to the safety and welfare of others at school or at school events.

Hearing with suspension and/or expulsion and/or alternative sanction
VERY SERIOUS MISCONDUCT
Type of learner misconduct/ transgression

 

Recommended sanction
Type of learner misconduct/ transgression Recommended sanction Type of learner misconduct/ transgression
2. Misconduct relating to theft, sale or possession of a third party’s property. 

2.1. Being in possession of another’s property without their knowledge or consent or attempting to remove another’s property without their knowledge or consent and/or

2.2. Theft or attempted theft and/or sale of another person’s stolen property.

Hearing with suspension and/or expulsion and/or alternative sanction
3. Misconduct relating to insubordination, dishonesty and

cheating and off-site criminal misconduct

3.1. Committing an act of insubordination, continual insubordination, or gross insubordination and/or

3.2. cheating, plagiarising, copying, or tampering with test or exam results, reports or assignments and/or

3.3. being in possession of or distributing material or information that may give an advantage in a test or an exam and/or

3.4. extortion, bribery, corruption, or fraud, attempted or actual, and/or

3.5. being an accomplice to colluding, conspiring, assisting, abetting, or instigating dishonesty, fraud or theft and/or

3.6. inciting, advising, or rewarding others to commit a dishonest act and/or

3.7. serious breach of school security procedures or unreasonably refusing to submit to a search and/or

3.8. Off-site criminal misconduct that disrupts or substantially damages the school/learner relationship and the educational process.

Hearing with suspension and/or expulsion and/or alternative sanction
VERY SERIOUS MISCONDUCT
Type of learner misconduct/ transgression

 

Recommended sanction
Type of learner misconduct/ transgression Recommended sanction Type of learner misconduct/ transgression
5. Misconduct relating to inappropriate sexual behaviour and offences, abusive behaviour, and undesirable material. 

5.1. Obscene, indecent, or sexually explicit behaviour, gestures or attempts to make unwanted physical contact and/or

5.2. sexual harassment, inappropriate sexual innuendos, or graphic comments and/or

5.3. committing a sexual offence and/or

5.4. intentional and offensive, insulting, abusive, racist, or lewd behaviour and/or

5.5. storage, creation, sale, or distribution of pornographic, obscene or offensive material, publications, symbols, email, text, SMS, MMS, cartoons, objects or material that incites violence.

Hearing with suspension and/or expulsion and/or alternative sanction
6. Misconduct relating to damaging and occupying the school, preventing school access and protest action. 

6.1. Sabotage, malicious or wilful damage to school or others’ property and/or

6.2. Unauthorised occupation of any school property or facility or having the effect of depriving others from using this property or facility.

6.3. unauthorised preventing or seeking to prevent free assembly by others on the school’s property and/or

6.4. blocking off any entrances or exits to or from the school premises with the intention or effect of interfering with free access/egress by others and/or

6.5. Participating in or supporting industrial or protest action, which prevents learners from attending school/school activities.

Hearing with suspension and/or expulsion and/or alternative sanction
VERY SERIOUS MISCONDUCT
Type of learner misconduct/ transgression

 

Recommended sanction
Type of learner misconduct/ transgression Recommended sanction Type of learner misconduct/ transgression
7. Misconduct relating to the endangerment of others.

7.1. Actions that expose others to danger or injury or expose the school to potential accidental loss or damages, whether due to wilful, grossly negligent or unintended acts and/or

7.2. Unsafe acts or behaviour that endangers the safety and welfare of others.

Hearing with suspension and/or expulsion and/or alternative sanction
8.     Misconduct relating to the school’s reputation.

8.1. Serious misconduct or actions that may bring the reputation of the school, learners, or other stakeholders into disrepute.

Counseling/ hearing with suspension and/or expulsion
9.     Misconduct justifying expulsion as a first offence.

9.1. Any other misconduct considered to be very serious and possibly justifying expulsion as a first offence.

Counselling/ hearing with suspension and/or expulsion
SERIOUS MISCONDUCT

Continual repetition of any of the below misconduct may result in a hearing

10. Misconduct relating to absenteeism

Being absent from school without a valid reason. The learner will be considered playing truant.

Parental contact

and/or final warning

Hearing with suspension and/or expulsion and/or alternative sanction
11.  Misconduct relating to dangerous and illegal activities and abusive conduct.

11.1.     Playing of dangerous, obscene, insulting or demeaning games and/or

11.2.     Malicious teasing and/or partaking in any form of gambling or similar gaming activities while on the school premises or in school uniform.

Parental contact and counseling

and/or final warning

Hearing with suspension and/or expulsion and/or alternative sanction
12.  Misconduct relating to inappropriate behaviour and abuse of privileges.

12.1.     Inappropriate behaviour or comments in public or at school events that bring the school into disrepute and/or

12.2.     Abuse of school privileges, seniority/status, or abuse of position of authority.

Parental contact and counselling

and/or final warning

Hearing with suspension and/or expulsion and/or alternative sanction
13.  Misconduct relating to tobacco and cigarettes.

13.1. Smoking or being in possession of tobacco or cigarettes, including e-cigarettes/vaping, on the school premises or at official school events.

Parental contact and counselling

and/or final warning

Hearing with suspension and/or expulsion and/or alternative sanction
14.  Misconduct relating to fraud and dishonesty.

14.1.     Forgery or falsification of school documents and reports and/or

14.2.     lying/dishonesty and unfair

Behaviour with less serious initial consequences.

Parental contact and counselling

and/or final warning

Hearing with suspension and/or expulsion and/or alternative sanction
SERIOUS MISCONDUCT

Continual repetition of any of the below misconduct may result in a hearing

Type of learner misconduct/ transgression

 

Recommended sanction
Type of learner misconduct/ transgression Recommended sanction Type of learner misconduct/ transgression
15.  Misconduct relating to damage to property.

15.1.     Vandalising property or equipment of school or others, including but not limited to damaging, marking, defacing, improper use and/or

15.2.     not taking due care of property or equipment and/or

15.3.     accidental damage to property and/or

15.4.     Removing any school property from the school premises without the prior consent of the executive head/teacher.

Parental contact and/or counselling and/or final warning Hearing with suspension and/or expulsion and/or alternative sanction
16.  Misconduct relating to disruption of school activities and order.

16.1.     Acts or behaviour designed to

create a hostile or threatening school environment and/or

16.2.     wilful disruption of school activities and interference with school authorities and/or

16.3.     Conduct designed to be prejudicial to good order or discipline at the school.

Parental contact and counselling

and/or final warning

Hearing with suspension and/or expulsion and/or alternative sanction
17. Other serious misconduct

Any misconduct by the learner that is considered by school authorities to warrant more than a verbal reprimand or an ordinary warning.

Parental contact and/or counselling and/or final warning Hearing with suspension and/or expulsion and/or alternative sanction
MINOR TRANSGRESSIONS
Type of learner misconduct/ transgression

 

Recommended sanction
Type of learner misconduct/ transgression Recommended sanction Type of learner misconduct/ transgression
18.  Misconduct relating to disregard and defiance.

18.1.     Disregard for rules, directions, instructions or for any persons in authority and/or

18.2.     defiance and disrespect and/or

discourtesy toward school authorities, parents / guardians, visitors, or learners and/or

 

Counselling and/or reprimand and/or warning and/or demerit Parental contact and/or counselling

and/or final warning

Hearing with suspension and/or expulsion and/or alternative sanction
18.3. being unreasonably intolerant of others and their personal beliefs, traditions, appearance or of diversity and/or

18.4. Persistent violation of school rules with less serious initial consequences.

19.  Misconduct relating to unauthorised games.

19.1.     Use of excessive force when playing games or during sporting events and/or

19.2.     playing games in an area were

others may be injured or where property may be damaged and/or

19.3.     Riding skateboards, wheelies, bicycles, or motorbikes in areas where such activities are prohibited or in a manner that may cause injury to others or damage to property.

Counselling and/or reprimand and/or warning and/or demerit Parental contact and/or counselling and/or final warning Hearing with suspension and/or expulsion and/or alternative sanction
MINOR TRANSGRESSIONS
Type of learner misconduct/ transgression

 

Recommended sanction
Type of learner misconduct/ transgression Recommended sanction Type of learner misconduct/ transgression
20.  Misconduct relating to disruptive behaviour and unauthorised entering of school.

20.1.     Noisy or disruptive behaviour, disturbing the activities of others and/or

20.2.     highly disruptive or unruly classroom behaviour which may include walking around the classroom without permission from the teacher and/or

20.3.     trespassing or entering school premises without permission or without supervision and/or after school hours and/or

20.4.     Refusing to identify oneself upon request by a school authority.

Counselling and/or reprimand and/or warning and/or demerit Parental contact and/or counselling and/or final warning Hearing with suspension and/or expulsion and/or alternative sanction
21. Misconduct relating to use of language

Swearing and use of vulgar, profane and foul language.

Counselling and/or reprimand and/or warning and/or demerit Parental contact and counselling

and/or final warning

Hearing with suspension and/or expulsion and/or alternative sanction
22.  Misconduct relating to school and personal neatness.

22.1.     Tardiness or littering and/or

22.2.     failure to have the correct learning materials during lessons and/or

22.3.     poor grooming, unhygienic

personal habits and improper use of school facilities or ablutions and/or

22.4. hair, dress, or apparel that is not in accordance with school standards or rules and/or

22.5. Eating or drinking during class or school events / activities when not permitted.

 

Counselling and/or reprimand and/or warning and/or demerit Parental contact and counselling

and/or final warning

Hearing with suspension and/or expulsion and/or alternative sanction
MINOR TRANSGRESSIONS
Type of learner misconduct/ transgression

 

 

Recommended sanction
Type of learner misconduct/ transgression Recommended sanction Type of learner misconduct/ transgression
23.  Misconduct relating to possessions or equipment of others or the school.

23.1.     Tampering with the possessions or equipment of others and/or

23.2.     Use of school equipment without permission with no serious consequences.

Counselling and/or reprimand and/or warning and/or demerit Parental contact and counselling

and/or final warning

Hearing with suspension and/or expulsion and/or alternative sanction
24.  Misconduct relating to defacing school premises.

24.1.     Failure to keep the school premises, including but not limited to toilets, classrooms, hall, playground and/or sports fields in a clean and neat state and/or

24.2.     blocking the drain and/or toilet pan with paper or any other material or substance and/or leaving the bathroom taps running and/or

24.3.     Placing posters and/or stickers and/or graffiti on any school surface/property without the written authority of the executive head.

Counselling and/or reprimand and/or warning and/or demerit Parental contact and counselling

and/or final warning

Hearing with suspension and/or expulsion and/or alternative sanction
MINOR TRANSGRESSIONS
Type of learner misconduct/ transgression

 

Recommended sanction
25.  Misconduct relating to schoolwork and activities.

25.1.     Refusal or failure to complete homework tasks and/or assignments on the due date and/or

25.2.     failure to keep and maintain a homework book and/or

25.3.     Refusal to deliver or return.

reports, reply to slips or letters to parents/guardians or to the school and/or

25.4.     unreasonable and unexplained refusal to attend or participate in school activities or compulsory events and/or

25.5.     general uncooperativeness and/or being wilfully obstructive and/or

poor application to studies, schoolwork, or assignments.

Counselling and/or reprimand and/or warning and/or demerit Parental contact and counselling

and/or final warning

Hearing with suspension and/or expulsion and/or alternative sanction
26.  Misconduct relating to schoolwork and activities.

26.1.     Refusal or failure to complete homework tasks and/or assignments on the due date and/or

26.2.     failure to keep and maintain a homework book and/or

26.3.     Refusal to deliver or return.

reports, reply to slips or letters to parents/guardians or to the school and/or

26.4.     unreasonable and unexplained refusal to attend or participate in school activities or compulsory events and/or

26.5.     general uncooperativeness and/or being wilfully obstructive and/or

26.6.     Poor application to studies, schoolwork, or assignments.

Counselling and/or reprimand and/or warning and/or demerit Parental contact and counselling

and/or final warning

Hearing with suspension and/or expulsion and/or alternative sanction
MINOR TRANSGRESSIONS
Type of learner misconduct/ transgression

 

Recommended sanction
26.  Misconduct relating to school attendance.

26.1.     Truancy, poor timekeeping practices and/or

26.2.     unexplained absences from

classes or from compulsory events or activities and/or

26.3.     failing to make prior arrangements and/or receive prior permission when absent from school and then on return to school failing to present a note from the learner’s parents explaining the absence, regardless of the reason for absence and/or

26.4.     leaving class or school premises without permission and/or

Persistent late-coming or early-unauthorised departure from class/school.

Counselling and/or reprimand and/or warning and/or demerit Parental contact and counselling and/or final warning Hearing with suspension and/or expulsion and/or alternative sanction
29.  Misconduct relating to classroom behaviour.

29.1.     Failing, in the classroom during lessons, to:

29.2.     greet the teacher and each other and/or

29.3.     leave the learner’s desk neat and

tidy when leaving the classroom and/or

29.4.     maintain silence when requested to do so and/or

26.5.     be well-mannered, disciplined, cooperative, attentive and/or responsive.

Counselling and/or reprimand and/or warning and/or demerit Parental contact and counselling

and/or final warning

Hearing with suspension and/or expulsion and/or alternative sanction
30. Misconduct relating to other infringements

Any other infringement not mentioned herein that might be considered serious enough to warrant the implementation of corrective action and taking of disciplinary measures.

Counselling and/or reprimand and/or warning and/or demerit Parental contact and counselling

and/or final warning

Hearing with suspension and/or expulsion and/or alternative sanction
 

LEARNER ACKNOWLEDGEMENT AND COMMITMENT  TO CODE OF CONDUCT

 

I,____________________________________(Name and surname), a learner at Welkom Academy of Excellence School, understand the rules of the Code of conducts and their implications and hereby commit to:

 

• • • •

Abide by the Code of Conduct and Disciplinary System.

Behave in a courteous and considerate manner and respect other learners, the RCL, all members of staff and visitors to the school.

Treat everyone with respect regardless of differences in culture, religion, ability, race, gender, age, sexual orientation, or social class.

Take responsibility for my learning by attending regularly and punctually and completing all my assessment tasks on time.

Cooperate with my teachers and other School staff.

Assist in making the school a safe place for all.

Seek help if I need it.

Let the School know if I feel my rights have been infringed, or if I experience any other difficulty.

 

Date Signed:  ________________________                 Learner Signature:__________________________

Date Signed : ______________________                    Parent /Guardian Signature _____________________

Grievance Procedure

The objective of this procedure is to provide a formal and effective channel for resolving learner grievances.

This document is intended as a tool to provide guidelines in terms of addressing school grievances effectively and successfully. It does not create contractual obligations for the employer or any additional legal entitlements.

Introduction

  • A grievance is any dissatisfaction, or feeling of injustice, on the part of learner or group of learners.
  • Grievances includes an appeal against disciplinary action.
  • The key purpose of the Grievance Procedure is to establish a structured and formal communication channel through which learners may bring bona fide grievances to Management’s attention and to have it resolved without delay at the lowest possible level.
  • Disputes can be effectively dealt with to avoid them from developing further.
  • Every effort will therefore be made to resolve the grievance at the earliest stage, close to its source and as quickly as possible.
  • All learners are free to submit grievances with the assurance that their standing with the school will not be prejudiced by submitting a grievance.
  • All learners, irrespective of their position, seniority or service, are encouraged to utilise this procedure to seek to address their concerns.
  • A grievance must be raised within 48 hours after it has come to the notice of the learner/parent and late submission will only be considered on good cause shown.

Principles

The following general principles should be observed:

    • Management should grant learners an opportunity to air their individual grievances and provide the necessary mechanisms to do so.
    • The learner should be allowed representation / assistance by a parent/guardian or other student if he/she so chooses.
    • Management at all levels should make a concerted effort to resolve grievances in an open and honest manner.
    • Each state of the grievance procedure should be accompanied by time limits.

1. Step 1 – Informal Discussion and Written Grievance to Superior

  1. Parties to any grievance should in the first instance, and wherever possible, resolve grievances informally, i.e. with their direct superior and/or involved colleagues, before ‘escalating’ the issue to the formal level.
  2. If a resolution is not possible, a formal written grievance may be lodged with the learner’s direct Phase Head, who must investigate the matter and respond personally to the learner’s grievance within a reasonable period, which should be around five (5) days unless good reason for a longer delay exists.
  3. The relevant supervisor / manager should attempt to resolve the matter through discussions with the learner and or any other persons involved and make a decision or propose a possible resolution within this period.
  4. The attached Grievance Form 1 should be used for this process and should be fully completed.

2. Step 2 – Formal Grievance to Head

  1. Should the grievance not within a reasonable period be resolved to the learner’s satisfaction by way of Step 1, it may be pursued further by the learner by the completion of Grievance Form 2.
  2. The grievance in the appropriate format should then be submitted to the Head within one (1) week of Step 1 being finalised. [If the grievance is instituted against the Head in the first instance, please refer to clause 3 below.]
  3. The Head should investigate the matter and respond personally to the learner’s grievance within a reasonable period, also around five (5) days unless good reason for a longer delay exists.
  4. The Head should attempt to resolve the matter through discussions with the learners and or any other persons involved and may, if necessary, conduct a formal grievance enquiry in order to establish the facts. Minutes of such an enquiry should be kept.
    1. The parties at the grievance enquiry should include the aggrieved learner and the person(s) against whom the grievance has been lodged, if applicable. The services of an interpreter should be arranged if so required.
    2. A fellow employee representative (who is willing to assist the aggrieved employee) may also be present, if this is required by the employee. Legal representation for any party at grievance hearings is discouraged, as this may unnecessarily complicate or extend practical discussion of the issues and finding a practical solution.
    3. If necessary, arrangements must be made by the School Head for relevant witnesses to be available to give evidence, if there are other learners or persons who are involved in the grievance, or its resolution.
    4. The Head, as convener (or his/her designate, which may include an external person), may hear evidence from relevant parties, frankly discuss the matter with all the parties, and should attempt to facilitate an appropriate resolution of the grievance.
    5. The School Head / convener will consider the evidence heard during the hearing and conduct any further investigation necessary to arrive at a decision.
  5. If the matter is not resolved during the enquiry, the Head should within a reasonable time after the enquiry (around three (3) days) respond to the grievance in writing regarding the School’s decision as to how the grievance may best be resolved.
  6. The attached Grievance Form 2 should be used as part of this process and should be fully completed.
  7. The decision so reached should be final.
  8. Copies of the completed grievance forms should be provided to the learner and his/her manager or other parties involved. These forms should be placed in the learner’s file once the matter has been dealt with.

Non-Resolution and Referral

  1. If the grievance is against the Head in the first instance and remains unresolved, then a referral of the grievance to the School Board may be made and the procedure as outlined in Step 2 may be followed by the Board to try and resolve the grievance.
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